Document System

Official documents are filled, calculated, reviewed, delivered, signed, and audited.

People & Culture owns staff-facing agreements and employment-like documents. Vuplore's primary document language is English. If German law or a Germany-based relationship requires German employee information, the builder generates a German control version or addendum as part of the same document set.

People Documents

Initial document families.

WORKEmployment Agreement

Role, department, work time, compensation, legal notices, signatures, and mailbox delivery.

TRAINInternal Training Contract

Internal training plan, mentor, modules, supervised access, and compensation classification.

INTERNInternship Agreement

Orientation, school/study/practical learning status, duration, supervision, and minimum-wage classification.

VOLVolunteer Agreement

Unpaid scope, limits, no-wage acknowledgement, confidentiality, and Legal review before issue.

MINORGuardian Consent

Minor staff consent and parent/legal guardian acknowledgement where legally required.

PAYCompensation Addendum

Hourly rate, weekly hours, calculated monthly gross, minimum-wage check, and effective date.

PROMOPromotion Notice

Rank change, department, effective date, capabilities, and guide requirements.

TRANSFERDepartment Transfer

Department change, role mapping, revoked/added capabilities, training requirements.

WARNWritten Warning

Incident, expectation, correction deadline, acknowledgement, appeal path.

FINALFinal Warning

Severe conduct notice and termination risk.

TERMTermination Notice

Offboarding, role revocation, retained records, mailbox archive.

QUITResignation Form

Employee-generated resignation with last day, notice checks, final time account, and access removal.

RESIGNResignation Confirmation

Voluntary exit, access removal, final time account review.

LEGALLegal Parameter Change

Minimum wage, notice periods, consent thresholds, and other values used by templates.

POLICYPolicy Update

Terms, privacy, operating standards, or guide update acknowledgement.

Language

English-first, legal-language aware.

primaryEnglish is the default

All Vuplore document templates, UI labels, document titles, and staff workflows are written in English first.

germanyGerman where required

Germany-based employment, statutory employee information, and German legal notices can attach a German version or addendum.

controlControlling version is explicit

Each issued document stores which language controls: usually English, but German may control for Germany-specific employment documents when Legal selects that workflow.

auditNo mixed-language output

The document system stores language metadata, template version, translation source, reviewer, and acknowledgement receipt for each language version.

Builder

People & Culture document builder.

identityRecipient and legal identity

Vuplore ID, legal name, address, date of birth, guardian consent where needed, and signature method.

relationshipRole and relationship type

Employee, salary role, hourly role, internal trainee, internship, volunteer, contractor, or time-limited helper with department, rank, start date, and review period.

languageDocument language set

Primary English template, required legal language, controlling version, translation review status, and employee understanding acknowledgement.

work timeHours and ledger rules

Weekly hours, schedule model, time-account requirement, breaks, overtime policy, and remote/location model.

compensationWage, salary, stipend, or volunteer

Hourly roles calculate gross from approved time. Salary roles use fixed compensation. Volunteer and internship workflows require classification reasons and Legal review.

legalRequired clauses

Privacy notice, confidentiality, work-product/IP, operating standards, termination rules, and review process are inserted from approved clause versions.

outputPreview, PDF, mailbox

Generate preview, request Legal review, issue PDF, deliver to mailbox, request acknowledgement or signature, and store the audit hash.

A4 Preview

Builder output must look like the final document.

Vuplore

Internal HR Document

Work Agreement

Generated preview from People & Culture. Values below are structured fields and parameter snapshots, not free text.

RecipientExample Staff / A867FFF3DE

DepartmentTrust & Safety

Effective15 July 2026

Compensation and time snapshot

RelationshipHourly employee

Min. availability8.00 h / week

LedgerTime account required

Hourly rate13.90 EUR

Monthly example8.00 * 4.348125

Monthly gross483.63 EUR

Required legal information

Parties, start date, work location, function, duties, compensation, working time, leave, termination, privacy, confidentiality, approved systems, work-product/IP clause, and Staff Code of Conduct version are inserted from approved clause versions.
Primary language is English. If the Germany workflow is selected, a German legal-language version/addendum is generated and the controlling language is written into the document metadata.
Paid documents are blocked when the hourly rate falls below the active statutory or configured minimum for the selected jurisdiction.
Internal training, internship, and volunteer workflows require classification reasons and Legal & Compliance review before issue.
The final signed document stores the template version, parameter snapshot, render hash, mailbox delivery, and signature receipt.

Staff signature / acknowledgement

People & Culture issuer

Flow

Document to mailbox.

People & Culture selects an approved template and fills the structured fields.

The document system calculates work-time totals, estimated gross pay, and active legal-parameter checks.

Legal & Compliance reviews templates or generated documents that affect rights, privacy, money, minors, or employment-like status.

System generates HTML and PDF, stores the render hash, parameter snapshot, and audit reference.

Recipient receives it in the Vuplore mailbox. Email mirror contains only a safe summary and login link.

Acknowledgement or signature writes a receipt record and unlocks dependent workflow actions.

Parameters

Legal values must be editable without rewriting templates.

WAGEMinimum hourly wage

Jurisdiction, value, effective date, source note, Legal approval, and People approval.

TIMEMonthly hours factor

Formula value used for work-time to monthly gross calculations.

LIMITMinor and guardian thresholds

Age thresholds and consent requirements used by staff and account documents.

NOTICENotice and review periods

Default termination, review, appeal, and probation windows by relationship type.